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Portfolio Service

Streamline Your Portfolio Workflows with our Proven Time-Saving Technology

We’ve lost count of the number of portfolios we have worked on over the years, but we guess all that practice has made us experts.

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Lawyers gain over 3,000 hours in productivity in just six months with our document reading tool.

At Search Acumen, our Portfolio Service is designed to take the pressure off legal professionals managing high-volume or intricate property transactions. Backed by a specialist team with deep sector knowledge, we combine human expertise with cutting-edge technology to deliver faster, more accurate results—without compromising on service.

With experience supporting thousands of portfolios, we’ve refined every stage of the process—from quoting to updates, communication preferences, and refresh options—into a single, streamlined experience. With all key information in one place, you gain full visibility and control, while saving valuable time and resources.

Our address cleansing functionality accelerates the estimating process, typically enabling same-day turnaround—often outpacing industry competitors.

And now, with the integration of our exclusive Local Authority document reading tool (REI), which saved over 3,250 hours of lawyer time in its first six months, with that number continuing to grow month on month as adoption increases – we’re setting a new standard in digital portfolio management. REI automates the extraction and standardisation of CON29 data, enabling faster reviews, fewer errors, and smarter decision-making.

Let us manage the complexity, so you can focus on delivering value to your clients. With Search Acumen’s technology-first, client-focused approach, your portfolio transactions are handled with speed, precision, and measurable efficiency—every step of the way.

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Unlock the Power of our Document Reading Tool

Revolutionising CON29 Processing

Managing CON29 data at scale has long been a challenge—especially in high-stakes sectors like Commercial Real Estate and Social Housing. That’s why we’ve developed REI, our proprietary document reading tool, to deliver the most significant leap in Local Authority search processing in decades.

Why our Document Reading Tool is a Game-Changer

REI goes beyond simply retrieving CON29 search results. It intelligently reads, extracts, and standardises CON29 data across multiple titles and Local Authorities, transforming fragmented outputs into a single, streamlined, and actionable format. The result? Faster, more accurate decision-making—at scale.

The impact is already clear. By automating previously manual review processes, REI is significantly reducing the time spent on legal admin—saving an average of 65 minutes per title in commercial transactions and freeing up thousands of hours for legal teams to focus on higher-value work.

Built for High-Volume Complexity

Our local authority document reading tool (REI), thrives in environments where traditional methods fall short:

  • Social Housing: Meet increasing demands without increasing headcount, it enables quicker responses in a sensitive, fast-moving market.
  • Refinancing: Manage large-scale, multi-asset transactions with consistency and clarity.
  • Multi-Property Portfolios: Save time by eliminating repetitive manual tasks while improving the accuracy and reliability of your data.

Trusted by Industry Leaders

Over 60 top-tier commercial real estate law firms are already using REI to gain a competitive edge. As adoption grows, the legal sector is rapidly shifting to this smarter, more agile way of working.

REI Comes Standard – Only with Search Acumen

We’re proud to offer REI exclusively as a built-in feature for every portfolio submitted through Search Acumen. No additional fees. No opt-ins. Just smarter, faster, future-proofed processing—delivered as standard.

The Future of CON29 Is Now

Don’t let outdated processes hold you back. Embrace the future of property data with REI and see how our intelligent automation can transform your portfolio management today.

Find out more about REI Request a Sample CON29 Extract

Bulk Ordering and Processing of OS1s & OS2s

Search Acumen’s clients can leverage the market’s exclusive tool for the bulk ordering of OS1s and OS2s. Our solution allows you to manage multiple orders simultaneously, eliminating the need for individual submissions. This approach significantly reduces the time spent on multi-title projects and minimises the risk of manual entry errors.

Beyond just submission, our system allows you to amend, review, and receive results in bulk format. It verifies proprietor details, flags potential errors, and identifies other pending applications, thus reducing rejection rates from the HM Land Registry (HMLR). Enhanced verification ensures that proprietor details are accurately checked and potential errors flagged at the project level, eliminating the necessity of verifying these details elsewhere on the platform before bulk lodging OS1s. Additionally, the system provides status updates and export capabilities for efficient project management.

Why use us?

  • Clearer visibility of information such as quotes, status updates and invoices and all in real-time
  • Saves time and resources by having all the information in one easily accessible place
  • Choice of your communication preferences – including who will receive completed reports and who will receive any queries
  • Full visibility of fees for the entire portfolio
  • Address cleanse solution for faster estimates.
  • Exclusive industry solution for bulk ordering and processing of OS1s & OS2s.
  • We are the ONLY provider to include a REI extract with every portfolio allowing quick and easy review.

Make an Enquiry or call us on +44 (0)800 240 4746

We promised to provide fast, organised & easily digestible data.

Promise Delivered

Over the last decade, we have been diligently crafting a service that stands out in the market, earning trust and widespread adoption.

Here’s why:

1
Unbeatable Value:

Say goodbye to inflated costs! We provide exceptional service at a significantly lower cost compared to alternative providers.

2
Unrivalled Processing:

We process more portfolio transactions than other industry providers combined.

3
Lightning-Fast Quotes:

Need a quote pronto? We’ve got you covered with a fully accurate quote/estimate delivered the same day as requested.

4
Stellar Communication:

Experience great communication from start to finish, ensuring a smooth journey to your final search result.

5
Your Personal Guide:

You won’t get lost in the shuffle – we assign you a dedicated point of contact to guide your project every step of the way.

6
Effortless Organisation:

All your searches neatly compiled into single, user-friendly PDFs for hassle-free review and filing.

7
Top-Notch Team:

With the industry’s most experienced experts by your side, we can help you scope, quote, and deliver your projects like no one else.

8
Instant Products:

Time is of the essence when it comes to gathering information about your clients’ commercial properties. That’s why we have a suite of instant products designed to provide you with accurate and organised insights instantly.

9
Enabling Data Driven Decision Making:

Assess your clients’ land and/or properties earlier in the due diligence process and avoid any unpleasant surprises later, using over 500+ data layers.

Ready to experience the difference? Join the ranks of satisfied clients who’ve made the smart choice. It’s time to elevate your portfolio management to new heights!

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Portfolio Service

Synthetic Case Studies

Analysing Complex Boundary Differences with GIS Mapping
Analysing Complex Boundary Differences with GIS Mapping

Our client was negotiating across 150+ sites nationwide, facing challenges with GIS boundary data accuracy and discrepancies between Land Registry boundaries and their own records. While they initially requested compliant plans for all sites, our analysis showed a more tailored, efficient approach was required to meet their objectives.

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Instant Efficiency Wins for Paralegals with Search Acumen
Instant Efficiency Wins for Paralegals with Search Acumen

“As a paralegal, I’ve always had to manually extract key details from PDFs, input them into spreadsheets, and pass them on to a colleague overseeing the project. But with the REI extract, that entire process is done for me—automatically. It’s a huge time-saver and makes a massive difference to my workload."

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Navigating Complex Custom Projects: Large Pipelines
Navigating Complex Custom Projects: Large Pipelines

The Council mandated that the pipeline project be divided by parish, making a single comprehensive application unfeasible. This requirement introduced significant data processing complexity, as manually separating the project into parish-specific sections would have been highly time-consuming if done by hand.

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Commercial Real Estate

A few examples of what else we offer

Illustrative Map
Illustrative Map

Bring titles to life; annotate, colour code, digitally collaborate with clients and colleagues, plus much more. Illustrative Map not only visualises titles but also provides insight into land composition.

Illustrative Map
ForeSite Mapping
ForeSite Mapping

Provides users with the ability to overlay hundreds of crucial data layers on street view, B&W and coloured maps

ForeSite Mapping
Avail Title
Avail Title

A title risk analysis tool, powered by AI:  Empower your team to identify risks earlier, and effectively manage complex portfolios.

Avail Title

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